Manual hours audit — what should you automate first?
For each area, set the hours per week and how rule-based the work is. Rule-based work is the easiest to automate — the audit weights for that and ranks the opportunities.
- 8 areas
- Free · no sign-up
- Runs in your browser
How to use · 4 steps
- 01Set your hourly costThe average loaded cost of the people doing this work.
- 02Log hours per areaFor each of the eight areas, drag to the hours your team spends in a normal week.
- 03Mark how rule-based it isRules-based work is easiest to automate; work that needs judgement less so.
- 04Start with the top threeThe ranking shows where the most automatable time is, and which approach fits each.
That's 58% of the 33 manual hours you logged — worth about $27,648 a year.
- #1Data entry & copy-paste4.8 hrs
- #2Reports & dashboards3.2 hrs
- #3Email triage & inbox2.5 hrs
- Invoicing & payments2.4 hrs
- Lead follow-up2 hrs
- Scheduling & calendars1.6 hrs
- Documents, forms & contracts1.5 hrs
- Customer questions1.2 hrs
- 01Data entry & copy-pasteWorkflow automation
- 02Reports & dashboardsWorkflow automation
- 03Email triage & inboxAutomation + AI step
No black box.Every step, in plain words.
Results are estimates for planning, based on the figures you enter. They aren't financial advice or a quote.
- 01
Automatable hours = weekly hours × a fit factor: rules-based 0.8, some judgement 0.5, mostly judgement 0.2.
- 02
Areas are ranked by automatable hours. The top three are flagged as the place to start.
- 03
Annual value = automatable hours × 48 working weeks × your loaded hourly cost.
Good to know.
Rules-based work — same inputs, same steps — can be automated reliably with conventional workflows. Work that needs judgement usually needs an AI agent with a human check, which captures less of the time.
Yes. Founders and managers often carry the most expensive manual work. Use a higher hourly cost if most of the hours in an area are yours.
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We'll tell you whether it's worth automating, and what it would take. A founder or senior engineer replies within one working day.